HR Intern - Weda Bay (Maluku)

B. Key Responsibilities

1. HR Administration & Documentation

Assist in maintaining and updating employee databases, personnel files, and HR documentation.

Support the preparation, distribution, and filing of employment contracts, employee letters, and other HR documents.

Monitor the completeness of employee documentation, including identification documents, emergency contacts, and other required records.

Assist in maintaining accurate and organized HR records in accordance with company procedures.

2. Attendance & Manpower Administration

Assist in monitoring daily employee attendance, working hours, leave, and absenteeism.

Support the collection and verification of attendance and overtime records in coordination with relevant site PICs.

Help prepare daily or monthly manpower reports and attendance recapitulations.

Assist in updating manpower data, including new joiners, resignations, transfers, and other employee movements.

3. Recruitment & Onboarding Support

Coordinate with the recruitment team regarding candidate schedules, interview arrangements, and recruitment status.

Assist with new employee onboarding, site induction scheduling, and preparation of onboarding documents.

Follow up on the completion of pre-employment requirements in coordination with the responsible HR, medical, and site teams.

Support the preparation of employee IDs and other administrative requirements for new joiners.

4. Employee Relations & Site Support

Assist in communicating HR policies, procedures, and administrative information to site employees.

Support the collection and documentation of employee feedback, concerns, and requests, and escalate them to the site HR PIC when necessary.

Assist in coordinating employee welfare activities and site engagement programs.

Help monitor employee accommodation, facilities, and other welfare-related matters, where applicable.

Maintain confidentiality when handling employee information and HR-related issues.

5. HR Reporting & Coordination

Prepare and update HR reports, trackers, and spreadsheets as required.

Coordinate with site supervisors, project administration, HSE, and Head Office HR for HR-related administrative matters.

Assist in monitoring the completion of HR processes and following up on outstanding documents or actions.

Perform other HR-related administrative duties assigned by the site HR supervisor.

C. Job Requirements

Final-year student or fresh graduate with a degree or diploma in Human Resources Management, Psychology, Management, Business Administration, or a related field.

Basic understanding of HR administration, recruitment, attendance management, and employment documentation.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Good organizational skills, attention to detail, and ability to maintain accurate records.

Good communication and interpersonal skills, with the ability to coordinate with employees and supervisors at different levels.

Willing to be assigned to and work directly at an EPC project site.

Able to work in a dynamic project environment and adapt to changing operational needs.

Responsible, proactive, disciplined, and willing to learn.

Able to maintain confidentiality and handle employee information professionally.

D. Preferred Qualifications

Previous internship or organizational experience in HR, administration, or recruitment.

Basic knowledge of Indonesian employment regulations and HR practices.

Experience using Excel for data entry, data validation, and reporting.

Ability to communicate in Mandarin or English is an advantage, depending on project requirements.

Willingness to work in a construction or industrial project environment.

E. Key Competencies

Attention to Detail

Communication & Coordination

Data Management

Time Management

Proactiveness

Teamwork

Adaptability

Confidentiality & Professionalism

F. Learning Opportunities

Exposure to HR operations in an EPC project environment.

Practical experience in manpower administration and employee lifecycle processes.

Understanding of site HR coordination and employee relations.

Experience preparing HR reports and supporting HR process improvements.