Engineering Admin

Perform daily administrative and clerical duties to support the Engineering Department's operations. Prepare, organize, and maintain engineering documents, reports, correspondence, and records. Assist in preparing internal memos, work schedules, meeting minutes, and other departmental documentation. Maintain proper filing systems for both hardcopy and electronic documents. Assist the Chief Engineer and Engineering team with administrative tasks as required.

Record and update maintenance requests, work orders, and repair reports received from other departments. Monitor the status of work orders and follow up with the Engineering team regarding outstanding tasks. Maintain records of completed, pending, and ongoing maintenance activities. Assist in documenting equipment breakdowns, repairs, and corrective maintenance activities. Ensure maintenance records are complete, accurate, and properly filed.

Assist in preparing and updating preventive maintenance schedules for hotel equipment and facilities. Monitor the completion status of scheduled preventive maintenance activities and remind the relevant Engineering personnel of upcoming tasks. Collect and compile preventive maintenance checklists and completion reports. Maintain records of routine inspections and maintenance activities for hotel facilities and equipment. Report overdue maintenance activities or incomplete documentation to the immediate supervisor.

Assist in maintaining records of engineering tools, equipment, spare parts, and consumables. Update inventory records based on approved stock movements and supporting documents. Assist in preparing material requisitions and purchase requests as instructed by the Engineering team. Coordinate with the Storekeeper and Purchasing Department regarding documentation for spare parts and engineering supplies. Help maintain records of equipment warranties, service contracts, and external vendor maintenance visits.

Assist in compiling daily, weekly, and monthly Engineering Department reports. Update data related to maintenance activities, equipment conditions, energy consumption, and other departmental records as instructed. Assist in monitoring the completion of engineering maintenance checklists and departmental reports. Maintain accurate and updated records of engineering equipment and facilities. Support the preparation of documents required for internal audits, inspections, and regulatory compliance.

Coordinate with other departments regarding maintenance requests, work order updates, and administrative matters. Assist in communicating maintenance schedules and work updates to the relevant departments. Maintain professional communication with internal departments and external service providers regarding documentation and scheduling. Report urgent maintenance requests, safety-related concerns, and unresolved issues to the immediate supervisor promptly. Perform other administrative duties as assigned by the immediate supervisor.